Features, Guide and Tips & Tricks
Bluebeam® Revu® - changing your world, one PDF at a time.
Introduction to Revu 20
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Bluebeam Revu was designed to change the world of PDF as we knew it. We wanted to take away the frustration, the confusion, and the anxiety associated with taking your workflows digital. And we did. We built an application that is intuitive – it just makes sense. All the markup tools you need, day in, day out, are placed right on your desktop, a click or two away. We created break-through technologies such as Tool Chest™, MultiView™, Sync, Dynamic Default™, Compare Documents, VisualSearch™, File Access™, Links and Spaces to make your life easier.
We made 3D PDF creation and viewing user-friendly, and even allow you to add markups to 3D views. Even better, we invented the world’s only PDF solution that remembers, virtually eliminating the need to do the same thing twice. When you make an annotation or open a file, Revu remembers. As you work, Revu works. But we didn’t stop there. We built Revu to be fully customizable – from the desktop Profiles, tool sets and toolbars to the formulas you can enter the columns of your Markups list, Revu can be all you want it to be. We also integrated Revu directly with Microsoft® SharePoint® and Bentley® ProjectWise® so that every file is just a click away. Then, we introduced Bluebeam Studio™ and extended Revu to the world. Now, not only can you collaborate with anyone, at anytime, anywhere you like, you can also store and access all your project files in the cloud with Studio. And yet, with all the innovative and revolutionary features, we still felt there was something more we could do. So, we created eXtreme, the ultimate version of Revu which adds OCR, PDF form creation and editing, and powerful scripting options for automating multi-step processes from the desktop. It just keeps getting better. Welcome to Bluebeam Revu. Enjoy.
Bluebeam Revu 20 Features
Customising User Profiles
Make it your own. Get started by selecting your user Profile and your preferred desktop look. We know that each of you work differently. Regardless of your profession or needs, we want to make your life easier. Six profiles are included in Revu to help you get started: Construction, Design, Estimation, Office, Simple, or Tablet. Don’t see what you need? Create your own Profile and save it for future use. And then there’s the background. Some of you prefer the dark look, some of you light. For those of you who prefer Revu’s classic look, don’t worry, you can bring back that look and feeling. We’re not kidding about this customization thing.
Interface & Navigation
Introducing an easier, simpler PDF product that begins at the Start. The Revu Start PDF is a great reference point, and includes links to online training videos and tutorials so you can easily learn how to use all aspects of Revu to streamline your workflow. You can even pin it to the File Access tab for future use. The Revu interface is intuitive and easy on the eyes, and gives you full control over the way you work. Click on the menu bar at the top of the interface to display groups of menu buttons, and pin commonly used tools to create custom toolbars. At the left, right and bottom are panels that can be opened and closed to expose more tabs such as File Access, Bookmarks, Thumbnails, Tool Chest, Links, Properties, Search, Studio, Markups list, Measurements and more. Select any tab with Tab Access and it will automatically open the panel in the interface. How convenient is that?
MultiView in Bluebeam Revu 20
MultiView™. An innovative way to see your work – sixteen times over. Why limit yourself to one tabbed view, or two, or even three, when you can split your screen up to sixteen times and sync them all to pan and zoom in unison? View and compare the same document in different areas or different documents in the same area. Document review has never been easier. MultiView Extended. A more than slightly improved way to view your work. Are you working with two monitors or more? Grab a file or a feature tab and go! Drag it to another monitor to maximize viewing space or to keep your tools out of the picture. Your choice. Perhaps you would like to load multiple session of Revu? No problem. With MulitView Extended you can maximize your viewing experience every time, all the time.
PDF Markups in Bluebeam Revu 20
PDF Markup. Adding a comment, note, or highlight has never been easier. Point, click, release. That’s all it takes. Select from any of the markup tools such as text, notes, lines, clouds, stamps, images, and more. Change the colour, fill, opacity, line types, or font to suit your mood. Are you bi- or multi-lingual? Super! Unicode support allows you to type in foreign languages (even ones that don’t use Roman characters), and translate markups from other languages. Das ist gut! You can even get futuristic by ditching the keyboard, mouse, and tablet pen altogether for a microphone and start marking up PDFs with the sound of your voice.
Tool Chest ™ in Bluebeam Revu 20
Tool Chest™. Why create the same annotation again and again if you don’t have to? Revu’s Tool Chest is a revolutionary technology that keeps track of your markups as you create them. As you add and customize comments, you can drag them from the Recent Tools and drop them into My Tools or a tool set for reuse in future sessions. Tool sets help you categorize your markups and share them with others. Yep, it’s that simple. But, that’s just the beginning. Double-click on your saved markup to toggle between “Drawing Mode” and “Properties Mode” to create new markups with the same properties. Assign an Action (jump to page, snapshot view, hyperlink or open file) to a markup, or add a number to your markup and have it sequence automatically. The options are limitless.
Markups list in Bluebeam Revu 20
Markups list. A list, a table, a worksheet, and a whole lot more. With its incredible Markups list, Bluebeam Revu has the most advanced markup tracking technology on the market today. Want to know who said what, when? Pull up the Markups list to see an annotation’s author, date, time, status and other property information. You can sort and filter by this data too. Import (or export) markups with ease as you append another reviewer’s comments to yours for a composite overview. Need to crunch some numbers? Easy! Create custom columns that define and calculate materials, overages, subtotals and more. Revu does the hard work for you. When all is said and done, create a Summary that displays all the data in your Markups list. You can choose to export a CSV, XML or PDF file, or print to a local printer. PDF Summaries can be appended and hyperlinked to the original PDF. Pretty neat!
Bluebeam Revu 20 Studio
Get your head in the cloud with Bluebeam Studio™. Included in Revu, Bluebeam Studio combines the best of cloud storage and collaboration. Simply upload your PDFs to Studio, and invite attendees from around the world to view and add markups to the same PDFs in real-time or on their own time. All session and project activity is tracked in a record that conveniently links back to the PDFs. You can even create reports to archive or share with your team. Brilliant! Take collaboration further with Studio projects. Studio projects utilize the cloud in a big way, acting as a simple document management system. Hosts can invite an unlimited number of attendees to join a project, and upload files and folders of any type to be viewed. PDF files stored in projects can even be used to start a session for online collaboration and markup. Do you want to allow some team members more access to a project than others? No problem. Project hosts can set permissions for groups of attendees or even just a single attendee. Are you on cloud 9 yet?
Compare Documents in Revu 20
Comparing drawings will never be the same. Using a proprietary methodology, Revu’s Compare Documents feature automatically scales, rotates, and aligns two drawing revisions, then meticulously highlights all the differences with easy-to-see clouds. Did I mention this was all automatic? Plus, since the clouds are markups, you can use the Markups list to step through each difference one by one. If clouds aren’t your thing, you can apply this same method of comparison using colours instead. Apply assorted colours to two or more different PDFs using Overlay Pages. Select three points to accurately align your documents for the perfect overlay. The content from each page will display as a different colour to highlight the differences. In the areas where there is no change, the colours will blend to form a new, darker colour. Feast your eyes on that.
Take-offs and Measurements
Take-off, eh. PDF measurement or take-offs couldn’t be easier. Revu has all the tools you need to count and measure length, area, volume, perimeter, angle, radius, and remove unwanted spaces from an area measurement. To start measuring, simply click Calibrate and pick two known measurements to set the scale. Use Viewports to set a different scale for other parts of the drawing. Oh, and remember those custom columns in the Markups list? They’re excellent for totalling take-offs, calculating costs and more. Yes, we see that ruler and calculator over there, collecting dust.
File Access Tab
The one, the only, File Access™ tab. Reducing your work, one file at a time. You will never waste time searching for files again! File Access brings all your files, both local and remote, to you in Revu. Easily find your recently viewed PDFs under Recents. Hover over the file name to see a preview, or right-click on the file name for more options such as Pinning the PDF for future access or opening the source folder. What’s Pinning? It’s saving your favourite PDFs in Revu for one-click access. Pinned files also give you direct access to the file’s folder so you can open related PDFs, too. Feel free to categorize pinned PDFs by project, client name – whatever you like! If you want to get really fancy, add hyperlinks to your existing PDF that links to any file in the Recents list or on your network through the integrated Explorer.
SharePoint and ProjectWise in Revu 20
Hello SharePoint® and ProjectWise®. It’s a pleasure working with you. You said make it so, and we did. Revu integrates into Microsoft® SharePoint and Bentley® ProjectWise document management systems. Seamlessly retrieve and check-in documents directly from the Revu interface. It’s so slick, it’s like sliding through your document vaults at warp speed. Easily configure your Revu to never display prompts or dialog boxes – it’s just complete ease and simplicity from here on out.
Batch processing. A fantastic tool for processing multiple PDF files in a single transaction. Work with multiple PDFs in one fell swoop. Convert an unlimited number of files to PDF at once. Or print several PDF documents in one print job. You can even batch process Headers & Footers, Crop & Page Setup, Repair Page Content and Flatten Markups. The beauty of Batch Processing is that you start the same way – select a group of files you wish to process together, then depending on the action, follow the respective menus to complete the action and execute. Talk about efficient.
*This feature is only available in Revu eXtreme.
PDF Security in Revu 20
Make sure your privileged and confidential information remains that way. There are a few ways to take complete ownership of your PDFs in Revu. For starters, you can apply a password to open the PDF file or set permissions to what your recipients can and cannot do such as printing, copying, adding markups or editing a file. Or, set up security profiles and use the custom settings feature to secure your PDF in one click. If you’re batch processing, use the batch-lock security feature. Another way to ensure your markups stay in place is to flatten them. Some of you flatten markups and some of you create layered PDF files – but how many of you flatten markups into layers? Only Revu can do this, plus the capability to assign live markups to layers which you can toggle on or off, or even delete. You can even unflatten selected markup layers, too. Finally, seal the deal with your stamp of approval. Create custom stamps that include your company logo, dynamic date and time, status, and signature fields. Save stamps in the Tool Chest for easy reuse or stamp an entire folder of PDFs at once. Simple enough? We think so.
Microsoft Office integration in Revu 20
Revu and Microsoft Office – the perfect pair. Revu has a top-notch plug-in to Microsoft Office, but did you know you can convert your PDF files back to their native applications as well? That’s right. Revu may be a powerful PDFin’ tool, but sometimes you just need to work with a file in Word, Excel®, or PowerPoint® for extensive text editing or formatting options only offered by those programs. Now there’s an easier way to archive your emails and access them later with Revu’s Microsoft Outlook® plug-in. Revu recognizes all email hyperlinks and attachments so nothing gets missed. Working on billable hours? Track the time stamps on all emails relating to a project to verify the time spent on a project. Or track the email communication on projects for liability purposes. The possibilities are endless.
Bluebeam Revu 20 Bookmarks
Find everything you need when you need it. With Revu, bookmarks take on a life of their own. It’s more than just jumping from one page to the next. A bookmark can be a designated snapshot view or window on a page; it can take you to a place on the Internet, or it can open up a file you wish to share. Just add a bookmark and apply an action. Like bookmarks, PDF Flags jump to a specific page, website, or file. What makes Flags special is that it cannot only take you there, but they are also visual cues as to where you should be looking – i.e., the flag. And, yet another genius innovation – WebTab. No longer do you have to open a separate web browser to research plans, specs, supplies, or brochures. Anything and everything you need on the Web and through the Web is available right from within Revu. Plus, we include a direct path to Google, but feel free to add your own home page or favorities.
Keyword, Phrase and VisualSearch
Extending the power of search. Sure, we know that quickly locating keywords or phrases in a PDF is a must-have feature for many users. But why stop there? After all, not everyone communicates with just words, but with symbols too. For these users, we created VisualSearch™, Revu’s exclusive and incredible way to quickly identify all instances of a symbol on PDF drawings. You can even tell Revu where to search – the current document, all open documents or an entire folder of PDFs. Choose your options wisely, such as searching PDF pages and markups, or case sensitive and whole words only for text searches. Then click Search and ta-da! Results appear in a list which allows you to easily add hyperlinks and highlights, or even edit or replace text. Wow.
Revu 20 3D PDFsThe world is not flat. And sometimes your PDFs are not, either. Create 3D PDFs with just one click from Revit® and Navisworks® Manage. You can choose to either create a full-page PDF of the 3D model, a U3D, or copy the 3D PDF to the Clipboard and insert it into another application to have more control over the size. Revu’s 3D PDF viewing capabilities make it incredibly simple to navigate through complex models and zoom in to see the exact details you need to view. But wait, there is more. Cutting-edge PDF annotation technology now allows you to add markups to 3D views. Markups are indicated by blue spheres and are tracked in the Markups list which can be filtered and sorted with ease. No glasses required.
Hyperlinks in Revu 20
Get to where you want to go faster. Links makes it easier than ever to add and manage hyperlinks in a PDF. Configure hyperlinks to display websites, networked files or jump to specific pages or snapshot views in your PDF. Create and name link destinations, otherwise known as places, and then hyperlink to those places in the current PDF or another PDF. All document hyperlinks are displayed in a list for easy editing and organization. Need to change places? Simply update the named place and all hyperlinks will automatically update. Ready, set, go!
Spaces in Revu 20
Sometimes we all need some Spaces. Select an area on a PDF, name it, shade it and – voilà! – you have just defined a space. Now all markups added to that space will be tracked in the Markups list which can be filtered to show detailed information. There is no limit to the number of spaces within spaces that you can create. It’s like your very own virtual nesting dolls. Need to edit a space? No problem. Just use the space editor to edit single spaces or multiple spaces at once.
Revu 20 eXtreme showcase
Tips & Tricks
Call out multiple areas on a drawing from a single comment. Place the Callout tool on the PDF, then right-click the arrow and select “Add Leader” to draw additional leader lines. Repeat the steps to point to multiple locations on your drawing.
Apply markups to all pages Right-click your markup and select “Apply to All Pages” to place that markup at the same location on every page in your document.
Automatically auto-size text boxes If you always want your text boxes to be perfectly sized for the text they contain, go to Revu> Preferences> Tools > Markup and select the checkbox “Auto size Text Box and Callout Markups”. Or use keyboard shortcut Alt + Z to auto-size a single markup.
View frequently used tabs and panels on a second monitor Optimise your dual monitor workspace! If you frequently access tabs and panels like the Tool Chest and Markups List, you can click and drag them over to your second monitor so that they are always in view. Then you can also make them as large as you’d like.
Hyperlink your markups To add a hyperlink to any markup, right-click the markup and select “Edit Action” from the context menu, then choose the hyperlink option. You can also use the keyboard shortcut Ctrl + Shift + E.
Open Hyperlinked content in a new document tab Clicking a hyperlink in Revu will take you from your current document into the linked content. However, if you’d like to stay where you are and open the link in a new document tab, simply hold down the Ctrl key while clicking the link.
Check if your PDF is a scanned document or an original vector file For a straightforward way to tell if a new file is a vector or scanned, zoom into the drawing-think 800%+. If it begins to pixelate, it’s scanned. If it stays crisp, it’s a vector. You can also try highlighting the text in a document. Vector documents will allow for text to be selected, while scanned documents will only recognize text if OCR has been run. Vector files allow you to snap to content to quickly get the most accurate measurements, so we recommend asking for vector files instead of scans whenever possible.
Export PDFs to Word or Excel format You can bring your PDF back to Microsoft® Word or Excel® by going to File > Export and then pick your preferred export file type. This is especially useful if you need to make any changes to a text-based document but only have the PDF version.
Collaborate with your project partner using Studio Project or Studio SessionsTo get started, click on the Bluebeam Studio icon on the Panel Access and create a new account. Once logged in, you can use Studio Projects or Studio Sessions. Studio Projects is a single centralized location to store documents in the cloud. Studio Sessions let project teams review, mark up, and update the same files at the same time, allowing partners worldwide to connect on the same set of documents.
Apply scales to your toolsetsGo to the Tool Chest panel, choose the toolset you’d like to create a scale for, and select Properties > Set Scale. This allows your tools to automatically scale in relation to any calibrated drawing or viewport they are placed in. For example, a symbol in a toolset configured with a baseline scale of 1″ = 1′ becomes proportionately smaller when placed on a document set to 1″ = 10′ scale.
Combine, reorder, insert, delete, copy, extract, number or even rotate pages from the Thumbnails panel. Reorder pages within the panel by using a simple drag and drop method. Copy pages and paste them to a new location, or access other pages assembly options by right-clicking on the thumbnail view.
Use headers & footers to add text or a date to all the pages in a document, or auto-sequence page numbers and Bates numbers.
Colour processing options enable you to change or strip colours in your PDF. Revu 20 includes several colour processing options such as modify colours, grayscale, black and white, as well as the ability to adjust the luminosity, saturation, and hue of colours.
Revu gives you two options for removing PDF content: Erase Content to erase content for good or Cut Content to remove the underlying content and paste it elsewhere. You can drag your mouse to create a perfect rectangle or pick points to create a more applicable shape.
Attach or embed files in your PDF to create a complete package of documents. Either insert a file into the PDF itself so that it has a visible icon on the document or embed the file in the document without a visible icon through the File Properties option.
Zoom versus page down. If you select Single Page Mode to view a document, the mouse wheel defaults to zoom in/out. If you select Continuous Mode, the centre mouse wheel defaults to page scroll. You can even select your default preferences.
Use PDF Packages to organise project files and folders in a single PDF container to easily share them electronically. Despite the name, any type of file can be included in a PDF package.
Click on the Snapshot tool to copy an area of a PDF. The content is saved to your clipboard, keeping the vector data and image quality of the original. Paste the Snapshot in another area of the PDF or on another PDF.
Select multiple markups using the Lasso tool or simply right-click, hold, and drag the cursor across multiple markups.
Change the colours of grouped or multi-selected markups in a flash. Once selected, right-click select Properties and click Change Colours. Go from red to blue in under 2.
Grid shows the grid on the workspace. Snap will snap markup endpoints to the Grid. Content will snap to the underlying content (assuming content is vector). Markup snaps to other markups in the PDF. Reuse will eliminate the need to select the same tool repeatedly. Sync will synchronise all split views so that you can pan and zoom multiple views of the same (or different) files at the same time.
Add curves to polylines and polygons by right-clicking on a line or control point and selecting Convert to Arc. Add and subtract control points, too.
Right-click callout and select Add Leader to create one callout annotation with multiple leader lines.
Crop images you’ve inserted to the PDF from the Properties panel to display just what you want.
Rotate markups by grabbing the orange control point at the top of a markup. Hold the Shift key down to rotate to an exact point.
The Dimmer is very useful when reviewing markups on a colour PDF. Look for the light bulb in the lower right corner of the interface.
Tablet users can pan and zoom with their pen by double-tapping on the screen to pull up the zoom control. Drag your pen up ( + ) or down ( - ) to zoom in/out. Move the pen outside of the zoom control and pan as normal. Revu includes pressure sensitivity and ink copy/paste interoperability with Journal and OneNote.
Import Tool sets from www.bluebeam.com/extensions. Bluebeam is frequently creating and updating tool sets, just because we're cool and helpful like that. Don’t see what you’re looking for? Request it - or any feature, really - at firstname.lastname@example.org
Select one of Revu's templates (such as Fax, Invoice, RFI, etc.) or a special page style (notebook, grid and more). You can even import your own PDF templates, too.
Can’t find what you’re looking for? Don’t worry our webinars will encompass all this and more. Our very own industry leading Bluebeam Certified Instructor Troy DeGroot has you covered. Make sure to sign up for our webinars today to learn more about specific topics as well as many more neat tips and tricks you can use to streamline your Bluebeam Revu experience!